When you have a successful outdoor event, your guests are sure to have a great time and remember it happily for a long time to come. The key to successful outdoor event management center around making the most of the beauty of nature and downplaying and successfully dealing with the discomforts. In this article, we will share some tips on planning and staging a great outdoor gathering. Read on to learn more.
Naturally, you want to have your event on a beautiful day. Everyone loves the sun, but be sure to keep your guests safe from excessive sun exposure. Select a setting that has good shade trees and/or set up some temporary structures for shade if necessary. Set out bottles of sunscreen on the picnic tables right alongside the ketchup and mustard so that your guests can help themselves.
Be ready to deal with excessive heat. Set up water stations in convenient locations so that your guests can avoid dehydration. Hand held fans and/or baseball caps with brims that provide protection from the sun make nice party favors that your guests will appreciate. You may wish to set up a trailer or portable building equipped with air conditioning if the weather is very hot. This will give you the ability to deal with older or otherwise frail guests who may simply not be able to bear excessive heat.
You should also be prepared for rain. Selecting a venue that has some shelter is a good idea. Failing that, be sure that any temporary outdoor shade canopies you set up can also double as protection from the rain. Naturally, you will not want to continue your event if there is a downpour, but you shouldn’t have to call it off because of a little drizzle.
You will want to keep insects at bay throughout your event. There are a number of ways to do this. You can burn citronella candles and/or torches at an evening event to help keep mosquitoes away. You might also set up shallow dishes of sugar water around the periphery of your event to attract flies and other pests away from your food. Provide a variety of spray on insect repellent for your guests to use. Be sure to have several different selections so that people with sensitivities can find something that will work for them. Do not set up your insect repellent stations near food or beverages. Place them well away, and also place some spray bottles of insect repellent in restrooms or portal-potties for private use.
No matter what the purpose of your outdoor function, the bottom line is you want your guests to be cool and comfortable and free from harassment by insects. When you provide plenty of water, good shelter from sun and rain, sunscreen and insect repellent for your guests to use, any event will be far more successful. Follow the tips presented here to set up the basis of a great outdoor event.